Last minute 300+ Person Internal Staff Conference


One week to plan

300+ staff participants

Approximately 30 breakout rooms

First virtual staff conferences for the client

A mix of keynotes and motivational presenters


With a little over a week of lead time, we worked with the client to design a series of 2-3 hour engaging large internal staff conferences. With close to 300 employees from all over the USA, it was quite an extensive event, including the organization of speakers and breakout sessions. 

Participants and the client shared that they hadn’t realized something virtual could be so fun, engaging and connective! We especially liked coming up with a fun playlist and theme to get participants excited (we went beach-themed… who doesn’t love the beach?)!


The biggest challenge with this project was that we got the contract less than one week before the event, and this was the first time this event had been done virtually. Having started out with the intention to organize it themselves, our client was stressed, panicked, and riddled with technical and facilitation issues. 

We wanted to connect almost 300 employees in productive, effective, engaged and connected virtual meetings that left staff feeling energized!


Our solution was to go all in and put in that elbow grease! We offered services for every aspect of the event, and covered all their needs and beyond. Our team put in extra hours on the weekend to make sure everything was ready on time, and ensured that the only responsibility on the client was bringing the people who needed to be there. 

We also organized approximately 30 breakout rooms for each session in order to keep the groups small and maximize participation and connection. 


We were able to quickly and successfully design a series of 2-3 hour engaging large internal virtual staff conferences for over 300 employees. We took the stress out of the equation for the client, enabling everyone to be fully present and participate in the conferences. The client was thrilled that they didn’t need to cancel their event. They had not realized it was possible to have a virtual meeting in which they could interact with their colleagues in such an easy, fun, and meaningful way.



Tel. 416-659-9534


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