How we used digital facilitation to engage over 70 participants in bridging the digital education and skills divide
A full-day summit took place at Toronto’s Mars Discovery District with a mix of 70+ leaders from across sectors, including students, educators, academics, public servants and elected officials. They gathered to address the following challenge:
How might a large network of industry, educational institutions, and policy makers collaborate to bridge the digital education and skills divide?
The summit included a keynote speaker, expert panels and two interactive discussion sessions led by our expert facilitators.
The 70+ participants who we were to engage in the interactive discussions had very diverse sets of knowledge and experience. The key objective was to have each person own the call for individual and collective action.
After meeting with the summit organizers, we designed a draft agenda for the interactive discussion sessions. Anticipating that people would work in groups of three, we rented an iPad for each group and programmed the interactive exercises into the Stormz Platform. Stormz is our favourite digital facilitation tool for harnessing the collective intelligence of any size group.
How we knew we could count on the tech to work
We know from experience that you can’t always rely on a venue’s WiFi, especially for real-time collaboration of 70+ participants. With this in mind, we brought in the StormzBox: a secure and local server in a box. Using this technology we ensured that all inputs were displayed in real time on the large screens while also ensuring that all data was kept confidential and off the cloud.
Our facilitation approach was to host two Breakout Sessions and an “Open Space” for wishful thinking. For the formal breakouts, audience participants were asked to assemble into teams of three, as triads are the strongest structure for group collaboration. Each triad was given a pre-loaded iPad with a customized workshop flow.
Breakout Session 1
In the first breakout session, after listening to the morning keynote on the Future of Work, and the panel on Inclusive Innovation, we asked participants to go through three steps:
STEP ONE: SURPRISED, DELIGHTED, CONCERNED
Introduce yourselves to each other.
Reflect on the keynote and the panel discussion using the following prompts. Enter your response into Stormz:
STEP TWO: EXPLORE OTHERS’ COMMENTS
In Stormz, have a look at everyone’s contributions.
If you see a card that you agree with or want to comment on, click on that card.
STEP THREE: DISCOVER THE RESULTS
Facilitator does a room-wide share in Stormz of the responses with the most votes.
Between the breakout sessions, we set up an Open Space in Stormz and invited participants to populate the “Wishful Thinking” space.
There were three possible categories for this:
Breakout Session 2
We invited participants to switch into new triads to change the energy in the room and to invite new networking opportunities. After hearing the Next Gen Education and Future of Work panels, participants went through a final brainstorm of Take-aways, Strategies and Actions.
We gave participants the following prompts:
ONE: ACTION-ORIENTED BRAINSTORM
Our hope is that today’s presentations and discussions are inspiring you to help Canada be prepared for the future of work. Please reflect in your triads and share your ideas in Stormz on the following challenge questions:
TWO: DISCOVER THE RESULTS
Facilitator does a room-wide share in Stormz of the responses.
THREE: POSTCARDS & CLOSING
Each triad was invited to take a selfie and create a postcard in Stormz to those who had missed the Summit.
The results were three-fold:
Sol Santos-Pyne Chief Innovator and Prototype Evaluator. He is always ready to help design, paint, cut and install. Sol will show you what’s possible and will also try the impossible. He is the bravest monkey of all.
Ayla Larzabal Zavitz Artist-in-Residence and Director of the Safety Patrol. She makes sure that everyone is following the rules and having fun at the same time. She is the time-keeper and turn-taking monitor. She helps paint the wood for the monkey bars and will give you great advice on the best accessories.
Beto Santos-Pyne Video Producer and Editor as well as a Reliable Helper during heavy installations. When he is not building intricate systems in Minecraft he is the top ranking swinger on the monkey bars.
Mateo Larzabal Zavitz is our Media Relations Expert and Installation Helper. Mateo knows what’s cool and what’s not cool. He helps us maintain a realistic outlook on the world and stay up to date on the latest movies and video games.
Matias Larzabal Designer and Lead Installer. Matias has more than 20 years of experience working in construction, 14 years of experience as a dad, 11 years of experience as an uncle, 10 years as a helpful Canadian neighbour and handy-man, and a lifetime of experience as a monkey. Matias is also an artist with a unique upbringing. You can learn more about him and his art on his gallery.
Ginny Santos Monkey Supervisor, Visionary and Managing Director. Ginny is a nutrition coach and entrepreneur who is always looking for ways of involving children in creative thinking and problem solving. You can learn more about Ginny’s other work on NeOle Coaching.