Case Study: LEAF Symposium

Client Company and Main Contact:
Women’s Legal Education and Action Fund (LEAF)
Kat Owens Project Director, Feminist Strategic Litigation Project

ABOUT THE EVENT

This was a three-day symposium on Gender Justice & Equality, which brought together 83 lawyers, academics and activists from across Canada. Over three days, they listened, discussed, strategized, and connected with each other in meaningful ways that encouraged professional development. Kat and her coworkers at LEAF were thrilled with the way we managed breakout rooms,  closed captioning and simultaneous interpretation, as well as their panel YouTube LiveStreams.

CHALLENGE

The team at LEAF and Neolé had to work together to bring about the success of this debut event. Having originally planned this as an in-person networking and information sharing event, LEAF came to realize the reality of the help they needed to take this event online during the COVID-19 pandemic. Their main expectations were to provide a platform for people to build connections and share information and strategies. LEAF works with a diverse group of people, and therefore needed to be able to coordinate simultaneous interpretation and captioning in order to provide accessibility to all participants. They reached out to us to help them implement this event with an eye to helping people interact in a meaningful way.

SOLUTION

Our solution was to provide extra support through an interactive online space called HowSpace, where participants could interact before, during, and after the event. Those using HowSpace could ask questions during events, as well as post delayed questions; they could post, comment, like, tag, and share in real time; and they were given a welcome package with all the information they needed for the event. HowSpace was facilitated in both English and French, and the event registration was followed closely to monitor how many breakout rooms needed interpretation and/or captioning.

We also facilitated three YouTube LiveStream panels, which was widely well-received. Our team made sure to do a lot of testing and rehearsals to ensure that all the moving parts worked together smoothly, working together with LEAF to present and facilitate a very successful event.

Let me just chime in and say I thought everything ran very smoothly for the symposium. I had board members tell me they had never seen something so well organized – without technical glitches.”

Megan Stephens, LEAF's Executive Director & General Counsel
RESULTS

As a direct result of a great experience, LEAF has decided to work with us for a series of webinars called the “Personhood Speaker Series”

“Our organization recently hosted a three-day virtual symposium, bringing together people from across Canada. The team at NeOlé provided us with all of the support we needed to make this a success, and were professional, knowledgeable, and fantastic to work with throughout. They seamlessly integrated simultaneous interpretation and captioning throughout the event, coordinated live streaming to YouTube, and helped customize an online space for participant engagement. The NeOlé team’s level of organization is incredible, and helped us to stay on track through the planning and execution of the event. Thank you NeOlé team!” – Kat Owens, Project Director, Feminist Strategic Litigation Project

KEY STATS

3 day symposium

3 x 1.5 hour LiveStream panels

83 participants

Up to 10 simultaneous breakout rooms. 1 interpretation room with English, French and Closed Captioning (worked with Canadian Hearing Services) 2 bilingual rooms

Sol Santos-Pyne Chief Innovator and Prototype Evaluator. He is always ready to help design, paint, cut and install. Sol will show you what’s possible and will also try the impossible. He is the bravest monkey of all.

Ayla Larzabal Zavitz Artist-in-Residence and Director of the Safety Patrol. She makes sure that everyone is following the rules and having fun at the same time. She is the time-keeper and turn-taking monitor. She helps paint the wood for the monkey bars and will give you great advice on the best accessories.

Beto Santos-Pyne Video Producer and Editor as well as a Reliable Helper during heavy installations. When he is not building intricate systems in Minecraft he is the top ranking swinger on the monkey bars. 

Mateo Larzabal Zavitz is our Media Relations Expert and Installation Helper. Mateo knows what’s cool and what’s not cool. He helps us maintain a realistic outlook on the world and stay up to date on the latest movies and video games.

Matias Larzabal Designer and Lead Installer. Matias has more than 20 years of experience working in construction, 14 years of experience as a dad, 11 years of experience as an uncle, 10 years as a helpful Canadian neighbour and handy-man, and a lifetime of experience as a monkey. Matias is also an artist with a unique upbringing. You can learn more about him and his art on his gallery.

Ginny Santos Monkey Supervisor, Visionary and Managing Director. Ginny is a nutrition coach and entrepreneur who is always looking for ways of involving children in creative thinking and problem solving. You can learn more about Ginny’s other work on NeOle Coaching.