Neolé is the only meeting design, event production, and facilitation company that customizes virtual , hybrid and onsite solutions, so that forward-thinking leaders get outstanding results from meetings, whether for eight or 800 people. We are a small team of professional planners, virtual event producers, project managers and strategic facilitators and we work with each unique client to design and manage seamless virtual events by combining creative thinking techniques and processes with innovative technology.
We are a Canadian company, and have had the pleasure of working with clients all over the world to plan and produce engaging virtual, hybrid and in-person events and meetings. Long before the pandemic, we’ve been helping clients take in-person meetings online.
Harness the brilliance of every participant through our leading edge approach to meeting design and facilitation. Whether meeting virtually or in person, you are bigger than the sum of your parts.
By putting participants first, we create space for authentic interactions, deep conversations and real human connection, whether we are facilitating virtually or in-person.
Recognizing that we all have different styles of participation and face a spectrum of challenges to accessing virtual meetings, Neolé incorporates technology and facilitation techniques that level the playing field for everyone.
We maximize user-friendly technology for engagement and collaboration, ensuring that your meetings and events are highly productive, enjoyable, and stress-free.
By staying a step ahead of industry norms, we set new trends in meeting design and facilitation.
We are looking for a Digital Marketing & Virtual Office Coordinator to help support our growing company to continue to manage and produce projects for our clients, and to help us launch and develop into our new area of focus: remote team wellness. This is a dual role fully remote position, with a focus on digital copywriting, supporting social media content and management, as well as virtual administrative and technical duties and business operations.
We are a small non-hierarchical team, and all of us support one another in a variety of functions, as needed. We are focused on service excellence, and are looking for a self-starting, highly organized and detail-oriented person, with marketing and communications experience and skills and a desire to grow with our company. The ideal candidate has both digital marketing and administration experience, is friendly and professional in their communication, has exceptional organizational skills and client/stakeholder relationship management experience. We are looking for someone who loves the satisfaction of writing and creating compelling content, getting through a long to-do list, and who works well (and calmly) under pressure. Our ideal candidate brings creativity, positivity and professionalism in all that they do, is a team player, is eager to learn, and is comfortable with new technology, change and ambiguity.
Digital Marketing (60%)
Virtual Office Coordinator (40%)
We are flexible, and keen to have the right candidate for this role. This fully remote Digital Marketing & Virtual Office Coordinator position is open to anyone globally who meets the qualifications and is able to align their work schedule (generally 10-3pm) to the Eastern Standard Time Zone.
We have a wonderful small feminist team and while we are growing, we function, change and innovate like a start-up. We have a people-first work culture and we value providing growth opportunities for team members to try new things, learn and develop their skills.
Our own team members have described our company culture as follows:
We encourage all qualified applications, especially from women, persons with disabilities, BIPOC (Black, Indigenous and People of Colour) candidates, and people of all sexual orientations and gender identities.
Applications are due by May 23rd, 2022. Applications will be considered on a rolling basis, and if you are interested, we encourage you to apply as soon as possible!
Our hiring process will include a three-stage process. Should you require any accommodations at any stage of this recruitment process, please let us know!
Stage 1: Submit an updated CV along with a “Future Gratitude Letter”
A Future Gratitude Letter, is a letter written in first person from the point of view of your future self: Imagine that you have been in this position for a full year and you are writing a letter of gratitude dedicated to the whole Neolé team, its partners, clients, as well as the people who support you at a personal level. In this letter you are encouraged to list the things you appreciate most about your role, the team, and the impact that this position has had on your own life and career aspirations.
Please send your CV and “Future Gratitude Letter” (no more than 1.5 pages) to the Managing Director at firstname.lastname@example.org with the subject line “Application: Digital Marketing & Virtual Office Coordinator.”
Stage 2: Two-way Interview
Only those invited to interview will be contacted. During the virtual interview, we will ask questions to get to know you better, to understand how you problem-solve, and to learn about your past experience and interests. We encourage those invited to interview to plan and ask questions in order to inform their own decision as to whether this position is a good fit.
Stage 3: Short Assignment
Selected candidates who proceed to this stage of the recruitment process will be asked to submit a short assignment. This will be shared in an email and candidates will have two days to complete the assignment on their own. We will review and score these, along with the two-way interviews, and invite shortlisted candidates to the final stage of the selection process, including reference checks.